CROOK TOWN CRICKET CLUB – club rules

Club rules and Constitution.

1.       NAME.

The Club will be called Crook Town Cricket Club and will be affiliated to the Durham Cricket Board.

2.       AIMS AND OBJECTIVES.

 The aims and objectives of the club will be

a)       To promote the club within the local community and to offer coaching and competitive opportunities in cricket.

b)       To manage Crook Town Cricket Club.

c)       To ensure a duty of care to all members of the Club.

d)       To provide all its services in a way that is fair to everyone.

e)       To ensure that all present and future members receive fair and equal treatment.

f)        To provide adequate social activities for Club members.

3.       MEMBERSHIP.

a)        Membership shall consist of Officers and members of the Club.

b)       All members will be subject to the regulations of the constitution and by joining the Club will be deemed to accept these regulations and codes of conduct that the Club has adopted.                                                                

c)       Members will be enrolled in one of the following categories

i)                     Vice-President

ii)                   Playing Member

iii)                  Social Member

iv)                  O.A.P. Member

v)                   Junior Playing Member

vi)                  Life Member

Subject to the Committee’s approval, whose decision upon such application shall be final.

4.       MEMBERSHIP FEES.

a)       Membership fees will be set annually and determined at the Annual General Meeting.

b)       The subscription shall entitle members to free admission to the ground on all occasions between the commencement and conclusion of the cricket season except for special matches such as all cup-ties and benefit matches and when the ground is being used otherwise than for the game of cricket.

c)       The members of the club in the Annual General Meeting on the recommendation of the Committee may elect any member who in the opinion of the Committee has given outstanding service to the Club as an Honorary Life Member and such members shall enjoy the full privileges of membership without payment of any subscription.

d)       Fees will be paid by annual subscription and will become due on the 1st January of each year.

e)       A list of unfinancial members will be posted on the notice board on January 31st of each year.

f)        Any unfinancial member at this date shall have two weeks in which to pay their subscription after which they will lose all membership benefits.

g)       A full list of members shall be available in the Club at the commencement of each year.

5.       OFFICERS OF THE CLUB.

a)       The Officers of the club will be:

i)                 President

ii)                   Chairman

iii)                  Vice-Chairman

iv)                  Secretary

v)                   Treasurer

vi)                  Fixture Secretary

vii)                Social Secretary

b)       Officers will be elected annually at the Annual General Meeting.

c)      The President, Chairman and Treasurer on annual election shall act as Trustees on behalf           of the members regarding ownership of the ground.

d)       All officers shall retire each year but will be eligible for re-election.

e)       The President shall be nominated by the Committee and elected at the Annual General Meeting and hold post for 12 months.

6.       COMMITTEE.

a)       The club will be managed through the Management Committee.

b)       The Management Committee will be convened by the Secretary of the Club and held no less than 12 times per year.

c)       The quorum required for business to be agreed at Management Committee meetings shall be four.

d)       The Management Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the Club.

e)       The Management Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.

f)        The Management Committee at their discretion shall appoint Captains and Vice-Captains.

g)       Only full members shall be eligible for election to the Management Committee.

h)       The elected members of the Management Committee shall be elected by ballot at the Annual General Meeting and shall consist of not more than 10 members.

i)         In the event of a vacancy on the Management Committee occurring during the course of any year the remaining members thereof shall have power to appoint any eligible member of the Club to fill such vacancy to act until the next Annual General Meeting.

j)         The proceedings of the Management Committee will not be invalidated by any casual vacancy or by any defect in the nomination or qualification of any member.

k)       Any member of the Management Committee absent for three successive meetings without reasonable cause shall vacate his or her seat on the Management Committee.

l)         Except in the election of the Management Committee and unless a ballot is demanded by not less than one-third of the members present the voting at all meetings shall be by a show of hands.  The Chairman shall have a casting vote to be used only in the event of an equality of voting.

m)     Club Captains and Coach to consult with a Selection Committee in the selection of teams.

n)       A Special General Meeting of members shall be called by the Club Secretary upon direction of the Management Committee and in accordance with such directive or upon receipt of a written request signed by not less than four members stating the special objects thereof.  In the latter case the Special General Meeting will be held not less than seven days and not than 28 days after receipt by the Secretary of the request.

o)       A notice covering a Special General Meeting shall state the purpose for which the meeting is called and no other business shall be transacted at such a meeting or adjournment thereof.

7.       FINANCE.

a)       All Club monies will be banked in an account held in the name of the Club.

b)       The Club Treasurer will be responsible for the finances of the Club.

c)       The financial year of the Club will end on the 30th September each year.

d)       The Treasurer at the Annual General Meeting will present an audited statement of the annual accounts.

e)       Any cheques drawn against the Club funds should hold the signatures of the Treasurer plus up to two other Officers.

f)        Any monies standing to the credit of the Club at the bank shall be applied for the benefit of the Club and in such manner as the Management Committee shall determine.

8.       ANNUAL GENERAL MEETING.

a)       Notice of the Annual General Meeting (AGM) will be given by the Club Secretary and will be held no later the second Wednesday in December each year.  No less than 21 days clear notice will be given to all members.

b)       The AGM will receive a report from Officers of the Management Committee and a statement of the audited accounts.

c)       Nominations for Officers of the Management Committee will be sent to the Secretary no later than 14 days prior to the AGM.

d)       All nominations for the elected Committee shall be forwarded to the Secretary no later than 14 days prior to the AGM each year.

e)       Election of Officers is to take place at the AGM.

f)        Only full members have the right to vote at the AGM.

g)       The quorum for AGMs will be a minimum of 15 members.

h)       The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM.  Procedures for EGMs will be the same as for AGMs.

9.       DISCIPLINE AND APPEALS.

a)       All complaints regarding the behaviour of members should be submitted in writing to the Club Secretary.

b)       Members of the Management Committee will be responsible for disciplinary hearings of members who infringe the Club rules/regulations/constitution.  The Management Committee will meet to hear complaints within 7 days of a complaint being lodged.  The Management Committee has the power to take appropriate disciplinary action including termination of membership. 

c)       The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made, within 7 days of the hearing.

d)       There will be the right to appeal to the Management Committee following disciplinary action being announced.  A maximum of three Committee members who have not sat on the initial hearing should consider the appeal within 14 days of the Secretary receiving the appeal.

10.   CLUBHOUSE.

a)       The Club premises shall open as the Management Committee may from time to time determine.  The permitted hours for the sale or supply of intoxicating liquor shall be as such as may from time to time be determined by the Management Committee in accordance with the Licensing Act 1964 and any amendments thereof, and as notified in writing to the Magistrate’s Clerk for the division in which the Club premises are situated, providing that if an order is made under section 60 sub-section 3 or 4 of the said Act section 60(2) shall apply.

b)       No excisable article shall be sold to a member less than 18 years of age.

c)       The Club rooms shall not be used for illegal gambling and the Management Committee shall have power to prohibit any game which in their opinion are unlawful games or the playing of which would be injurious to the interests of the Club.

d)       A Visitors book shall be provided in which shall be entered the name and address of every visitor into the Club with the signature of the member introducing him or her, and no person shall be introduced as a visitor more than 4 times in one year if residing within the Durham County Council boundary, and no visitor allowed to pay for intoxicating liquors and shall not remain in the Club rooms after the member introducing such visitor has left.  No person shall be introduced, as a visitor to the Club who has been expelled from membership or whose conduct or presence in the Club shall be considered by the Management Committee objectionable or prejudicial to the interest of the Club.

e)       Intoxicating liquors may be sold by the Club for consumption on the Club premises to members of Cricket Clubs visiting the Cricket Ground on the occasions of a cricket match.

f)        The Management Committee may arrange competitions in connection with any game or pastime which may be played at or in connection with the Club and offer prizes.

11.   CHILD WELFARE.

a)       Crook Town Cricket Club is committed to developing and implementing policies and procedures, which ensure that everyone knows and accepts their responsibility in relation to a duty of care for Young People.  It is committed to ensuring that there are correct and comprehensive reporting procedures, by promoting good practice and sound recruitment procedures for all individuals working within Cricket, Crook Town Cricket Club recognises that it is not the responsibility of those individuals working in Cricket to determine if abuse has taken place, but it is their responsibility to act upon and report any concerns.

b)       Crook Town Cricket Club is committed to fulfil the ECB’s commitment to good practice and the protection of Young People in its care within Cricket.

c)       A copy of this policy is available in the Club membership packs or on the Clubhouse notice board.

d)       Membership shall be open to all irrespective of age, gender, disability, race, ethnic origin, creed, colour, social status and sexual orientation.

12.    RULES.

a)       These rules shall be posted in a conspicuous place in the Clubhouse, and shall be binding on and available to to every member of the Club.

b)       Notice of rescission, amendment, alteration or addition to the rules shall be given in writing to the Secretary not later than the 14th November preceding the Annual General Meeting of which it is intended to propose such resolution or in the case of a Special General Meeting shall be incorporated in the requisition or direction calling for such Special General Meeting in accordance with section 6.

c)       Particulars of proposed rescission, amendment or addition to the rules shall be included in the notice covering the meeting.

d)       The Management Committee shall have the power from time to time either to wholly or partially to rescind, amend, alter or add new rules in order to comply with existing Licensing hours.  Notice of any such rescission, amendment, alteration or addition shall within 48 hours of being made be posted on the Clubhouse notice board and remain so posted for at least 14 days.

13.    DISSOLUTION.

a)       A resolution to dissolve the Club can only be passed at an AGM or EGM through a majority vote of the membership.

b)       In the event of dissolution any assets of the Club that remain will become the property of some other Club with similar objectives to those of Crook Town Cricket Club, to be decided at the dissolution AGM or EGM.

14.    AMENDMENTS TO THE CONSTITUTION.

The constitution will only be changed through agreement by majority vote at an AGM or EGM.

15.   DECLARATION.

Crook Town Cricket Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of its members.